Secretary Service
The Statutory Backbone of Your Company.
Every Hong Kong private company is legally required to appoint a company secretary. MONDAY serves as your named secretary on record, handling every filing, register, and resolution so directors stay focused on building the business — not chasing forms.
Named secretary on the Companies Registry record
TC-licensed practitioners under the AMLO regime
Same-day turnaround on routine resolutions
A secretary who actually answers.
Most outsourced secretaries surface once a year. We don’t. Our team treats your statutory calendar as a live workflow — board changes, share transfers, address updates, and significant controller filings are logged, prepared, and filed inside the deadlines set by the Companies Registry, not days after.
For VC-backed startups and family offices, we coordinate directly with your legal counsel and CFO so resolutions, registers, and disclosures stay aligned across jurisdictions.
Scope of Service
Statutory Maintenance
Maintain registers of members, directors, secretaries, charges, and significant controllers — kept compliant with Section 653 requirements.
Board & Shareholder Resolutions
Drafting and minuting of directors' and members' resolutions for share allotments, dividends, banking authorisations, and policy changes.
Changes & Filings
Filing of NR1, ND2A, NSC1, NAR1 and similar forms for director, secretary, share capital, and address changes within statutory windows.
Annual Compliance
Annual Return preparation, Business Registration renewal coordination, and AGM administration in line with the Companies Ordinance.
How We Work
Handover
We collect your existing registers, certificates, and KYC files and audit them for gaps against the current Companies Ordinance.
Appointment
NR1 / ND2A filings appoint MONDAY as your named secretary — typically completed within five working days.
Calendar
A statutory calendar is built around your incorporation date — Annual Return, BR renewal, audit deadlines, and SCR review.
Ongoing Support
One named contact for board changes, banking resolutions, share transfers, and day-to-day corporate housekeeping.
What's
Included
A flat annual fee covers the full statutory scope. You'll never see line items for the things every private company is legally required to do.
- Named Company Secretary
- Statutory Register Upkeep
- Resolutions & Minutes
- Annual Return (NAR1)
- SCR Maintenance
- Director / Address Changes
Hand the paperwork over.
Move your statutory file to a secretary that operates like an in-house function — quietly, on time, and fully on record.